Property Management Software
Kayapro360 — Complete Rental & Landlord Software
Automate rent collection, streamline lease workflows, and grow your returns—on one powerful, cloud-based dashboard built for Kenyan landlords and agencies.
Powerful Features to Optimize Your Rental Business
Everything you need—centralized in one modern workspace, built by Kayapro360.
Properties
Create buildings and units, set rent, utilities, and availability from a single dashboard.
Tenants
Keep verified tenant records, contacts, rent history, and documents in sync.
Leases
Generate, e-sign, track expiries, and renew leases without paperwork.
Vacants
Spot empty units quickly and reduce downtime with timely listings.
Maintenances
Log repair requests, assign vendors, track SLAs, and close jobs faster.
Rent Payments
Automate M-PESA collections and reconcile bank deposits with ease.
Expenses
Categorize operating expenses for clean books and audit trails.
Communications
Send SMS/email/in-app messages; keep a searchable conversation log.
Transactions
Record all inflows/outflows including bank transfers & M-PESA.
Payment Messages
Smart matching posts digital receipts and gentle reminders automatically.
Reporting
Rent Roll, Aged Receivables, P&L, Cash Flow, Balance Sheet in clicks.
Agency Reports
Portfolio performance snapshots and exportable summaries.
Software Integrations
Seamless M-PESA, bank and SMS gateway integrations—ready out of the box with Kayapro360.
M-PESA Paybill
Automate rent collections via Safaricom Paybill & Till.
Learn more about M-PESA Paybill
Tenant Management Software
Manage tenant profiles, communications, documents and analytics—all from one place. Kayapro360 doubles as a powerful Tenant Management Software —helping landlords and property managers organize tenant data, streamline communication, and ensure transparency at every stage of the lease.
Tenant Profiles
Complete digital profiles: IDs, rent history & documents.
Smart Notifications
Automated rent & renewal reminders via SMS & email.
Communication Logs
Centralized chat & message history for clarity.
Document Storage
Store leases, inspection reports & licenses securely.
Analytics & Reports
Trends on rent, arrears & occupancy by unit.
Advisors
Access expert property management tips anytime.
How It Works
1. Sign Up & Onboard
Create your account. Guided setup helps you add properties, units, and lease templates.
2. Add Properties & Units
Upload images, define unit details—rent, size, availability—from your dashboard.
3. Set Up Payment Collection
Connect Paybill/Till or bank API. Configure recurring M-PESA and bank deposits.
4. Manage Maintenance & Communication
Tenants submit requests online. Track progress and message tenants in one place.
5. Monitor Financial Reports
Generate Rent Roll, P&L, Aged Receivables, and Cash Flow.
6. Access Anywhere, Anytime
Cloud-based & mobile friendly—manage from Nairobi or abroad.
Who Can Use Our PMS
Individual Landlords
Manage a few units or many—track rent, leases & maintenance effortlessly.
Property Managers
Oversee portfolios—centralize communications, billing & reporting.
Real Estate Agencies
Offer value-added services—bulk onboarding & branded reports.
Homeowners with Rentals
Turn extra rooms into income—bookings, payments & contracts.
Facility Managers
Coordinate teams, log service requests & monitor SLAs.
What Is Kayapro360?
Kayapro360 is a modern property management software that simplifies daily operations for landlords, real estate agencies, and facility managers. As an end-to-end rental management software, it unifies M-PESA rent collection, lease administration, maintenance tracking, financial reporting, tenant communications, and secure document storage into one intuitive workspace.
In a fast-moving market, keeping up with rent cycles, renewals, and repairs across multiple properties is tough. With Kayapro360, rent collection is automated with digital receipts and reminders, improving cash flow while keeping tenants informed.
Your entire portfolio—occupancy, expiries, arrears, and maintenance—lives on a real-time dashboard. Customizable widgets surface the metrics that matter, helping you make smarter decisions on pricing, upkeep, and growth.
Lease workflows are streamlined with e-signatures and renewal alerts. Direct M-PESA and bank integrations make reconciliation faster and reduce manual errors.
Maintenance moves from reactive to proactive: tenants submit requests with photos, you assign vendors, track progress, and keep everyone updated. Meanwhile, built-in reports like Rent Roll, Aged Receivables, and P&L are always a click away.
Security comes standard: encryption at rest and in transit, daily backups, MFA, and role-based permissions aligned with Kenya’s data protection expectations.
In short, Kayapro360 is more than software—it’s your growth partner and a trusted landlord software in Kenya for serious property teams.
Automated Service Charge Management
Streamline estate fee billing, reminders & reporting with Kenya’s top Service Charge Management software—powered by Kayapro360.
Learn More Service Charge Management »Frequently Asked Questions
Everything about Kayapro360 for landlords and managers in Kenya.
You didn’t become a landlord to be a bookkeeper.
Grow your portfolio—let Kayapro360 handle rent, accounting & reporting.
Get Started Free